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PowerPoint - File Tab

MS POWERPOINT

MODULE ONE

Prerequisite Introduction to Microsoft PowerPoint Getting Started PowerPoint Environment PowerPoint File Tab Title Bar Quick Access Toolbar Menu Tab Search Account Name Buttons Ribbons Dialog Box Launcher Slide Area Status Bar Slide View Formats Zoom Slider Creating New Slide Creating New Presentation Saving and Opening Presentation

MODULE TWO

Inserting Text Text Box Selecting Text Deleting Text Moving Text Mini Toolbar Copy, Paste and Cut Find and Replace Checking Spellings Undoing and Redoing Changes Zooming Setting Fonts Text Decoration Character Spacing Setting Text Case Clearing Formatting Bullets and Numbering Indentation Text Alignments Text Direction Convert Text To SmartArt Convert SmartArt To Text and Shapes Add/Remove Columns Line and Paragraph Spacing Copying Formatting

MODULE THREE

Adding Slides Deleting Slides Duplicating Slides Arranging Slides Resetting Slides Hiding Slides Change Slide Layout Adding Contents Adding Slide Notes Sections Outlines Quick Themes and Styles Setting Background Slide Orientation Slide Numbering Tables Insert Pictures Insert Screenshots Photo Album Insert Shapes Insert Icons Insert 3D-Models Insert Smart Art Insert Charts Using Add-ins Add/Remove Hyperlink Insert Comments Insert Special Symbols Insert Video Insert Audio Screen Recording

MODULE FOUR

Objects Order Objects Group Objects Position Objects Selection Pane Animations Transitions Slide Show Preview and Print Slides PowerPoint Shortcuts Conclusion

HOW TO

PowerPoint How To Export Presentation Email Presentation Put password in PowerPonint Document Header and Footer Slide Master Create Macro Using thesaurus Prevent Accidental Editing Convert Prentation to PDF Convert Presentation to Picture Convert Presentation to Video Translate document from one Language to another Comparing Presentations Broadcasting Slide Show

File Tab

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The File Tab is the first tab located at the left side of the menu tab. When you click on the file tab it shows the backstage view which is used for presentation management.

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FILE TAB MENU OPTIONS

1. Home

This option is used to bring out the themes and list of recently opened and pinned presentations. At the right side of this page, there are links which are used to open more themes and more presentations.

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tips
TIP:

PowerPoint have built-in presentation templates which you can use to speed up your work. All you need to do is to find the templates that will match the presentation you about to create, then download the presentation template and edit the text inside of it.

2. New

This option is used to bring out a window where you can create a new presentation by selecting a blank presentation or making use of the themes and templates that comes with it.

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note
NOTE:

In other for you use any of the online themes and templates, you need to have internet connect to be able to download and use it. If you don't data you can also choose from any of the default themes and templates.

3. Open

This option is used to find and open existing presentations
In the second column there are locations to click on to find your saved presentations.
When you click on Recent in the second column, the third column displays the recently opened presentations sorted horizontally, with the name and date columns. There are also two tabs you can get and open other presentation documents from which are the: Presentations and Folders Tab.

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When you click on other locations like One Drive or This PC, in the second column, the third column displays a corresponding file, presentations or folders in that location.

Add a Place - Opens OneDrive for you to add a location from there to your computer system.
Browse - When click on, opens the file explorer for you to search and get the presentation document you want to open.

At the bottom of the page, there is button to recover unsaved presentations.

4. Info

This option is used to display information on the presentation document that you have opened.
In the second column there are options for you to Protect your Presentation (by Restricting access and editing, encrypting it with password and more), Inspecting your Presentation and Managing your presentation versions (by checking accessibility and compatibility, recovering or deleting unsaved presentations).
In the third column the properties of the presentation document will be displayed (size, pages, words, etc), Related Dates and info about Other People that modified the presentation document.

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5. Save

This option is used to save a presentation.
In the second column, you can click on the Location that your PowerPoint presentation will be saved to.
When you click on Recent, OneDrive or This PC in the second column, the third column displays recent folder, files or presentation from the location you selected from your second column.

Add a Place - Opens OneDrive for you to add a location from there to your computer system.
Browse - When click on, opens the file explorer for you to search and get the presentation you want to open.

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6. Save As

This option has the same features with the save above which is used to save a presentation.
In the second column, you can click on the Location that your powerpoint presentation will be saved to.
When you click on Recent, OneDrive or This PC in the second column, the third column displays recent folder, files or presentation from the location you selected from your second column.

Add a Place - Opens OneDrive for you to add a location from there to your computer system.
Browse - When click on, opens the file explorer for you to search and get the presentation you want to open.

save-as
note
NOTE:

The difference between save and save as is that: When an existing presentation document is opened, and you click on the save option, it saves the document as it is without changing its name or location.
But, when you click on the save as, it opens a new dialog box for you to enter a new name for the presentation document and possibly change its presentation document type and location.

7. History

The history option is used to view the presentation document versions.

8. Print

This option is used to print presentation slides inside a presentation document.
In the second column, you have the print option, that you can click on to print your document. From the selection box menu here, you can also select which printer you want to use and also set how you want to print the presentation slides, below the settings area.
The third column contains the preview of the slide to be printed.

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9. Share

This option is used to save and share your presentation to an email. You can also share it to other people and present it online by selecting the options provided here.
In the second column, you have the options share it with people and also use email to share.
The third column contains corresponding details and possible options to carry out the selected option on the second column.

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10. Export

This option is used when you want to save and change the presentation type.
The second column contains six options: The first will save your document as PDF/XPS, the second option is used to export your presentation as a video, the third option is used to export your presentation as a Animated GIF, the fourth option is used to export your presentation into a CD, the fifth option is used to pull out the slides and notes in your presentation into MS-Word document, while the sixth option is used to bring out other document type options that your presentation document can be saved as.
The third column contains corresponding details and possible options to carry out the selected option on the second column.

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10. Close

This option is used to exit the opened presentation.

11. Account

This option when clicked on, displays your Office account.
On the second column you can set your account privacy, change your office background and theme. If you are not signed into your office account, the sign in button will be displayed but if you are signed in your information will be displayed. And below this information you also have links to sign out and switch account.
You can also add other services when your internet connection is active.
On the third column you will see your Office information (the product it contains, link to change the product key and button to select update options and view about the current product you are in).

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12. Feedback

This option is used to give feedback about anything on PowerPoint that you don't like, possible suggestions and compliment.
This page contains three options which you can click and follow through the process.

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13. Options

This option when clicked on displays group of options to customize which are the: User Interface Options, Personalization, Privacy settings, etc.
There are also other options which are: Proofing, Save, Language, Accessibility, Advanced, Customize Ribbon, Quick Access Toolbar, Add-ins and Trust Center that can also be customized.

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