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Excel - Data Validation

MICROSOFT EXCEL

MODULE ONE

Prerequisite Introduction to Microsoft Excel Getting Started MS Excel Environment Title Bar Quick Access Toolbar Search Account Name Buttons Menu Tab Ribbons Dialog Box Launcher Name Box Insert Function Formula Bar Worksheet Area Worksheet Navigation Creating New Sheet Status Bar Worksheet View Format Zoom Slider MS Excel File Tab Entering Data Saving Your Workbook Opening Saved Workbook Copy, Delete and Hiding Sheet Closing Entire Workbook

MODULE TWO

Cells, Rows and Columns Resizing Rows and Columns Inserting Data Select, Delete and Move Data Copy, Paste and Cut Find and Replace Checking Spellings Inserting TextBox Inserting Symbols Inserting Special Characters Zooming Undoing and Redoing Changes

MODULE THREE

Mini Toolbar Setting Fonts Text Decoration Setting Text Case Text Alignments Text Orientation Increase and Decrease Indentation Wraping Text Merging Cells Cells Borders Cells Shades Copy Formatting Insert and Delete Worksheet Format Worksheet, Cells, Rows and Columns

MODULE FOUR

Insert Tables Insert Pictures Insert Shapes and Smart Art Insert Screenshots Insert Icons Insert 3D-Models Using Add-ins Insert Charts 3D Maps Creating Sparklines Insert WordArt

MODULE FIVE

Addition Subtraction Multiplication Division Using Formulas Using Functions Quick Functions

MODULE SIX

Fill Handling Sorting Filtering References (Relative and Absolute) Conditional Formatting Applying Styles

MODULE SEVEN

Page Themes Page Colors Page Fonts Page Effects Page Header and Footer Page Numbering Page Margins Page Orientation and Size Print Area Page Breaks Setting Background Print Titles Preview and Print Share Workbook Freezing Panes Range Data Validation Excel Templates MS Excel Shortcuts Conclusion

HOW TO

Excel How-To Send Email Separate Text Date and Time Format Macro Thesaurus Insert Comments Password Workbook Count Characters Count Words Add and Remove Hyperlinks Insert PDF in Excel Editing and Formatting Restrictions How to Compare Columns How to Compare Worksheets Add Signature in Worksheet Calculate Age Calculate Mean Calculate Median Calculate Standard Deviation Find the Mode Add and Remove Commas How to Remove Filter Convert Excel to CSV Excel to PDF Excel to Ms-Word Document Excel to Picture Formats Duplicate Rows and Columns Hide and Unhide Rows and Columns Rows and Columns Conversion How to Remove Gridlines Create Graphs Insert Check Box Add and Remove Watermark Logical Operators Logical Functions Text Functions Square Symbol Pi Symbol Selecting Different Columns Creating QR Code Creating Bar Code Insert Bullet Points Generate Random Numbers Combine Two Columns Wrap Text Create Dropdown List

Data Validation

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Data Validation is a feature in Excel which is used to what type of data should be entered in a cell or range. In this tutorial, I am going to be showing you how you can validate data proper data entry.

  • DATA VALIDATION
  • Step 1 - Open your worksheet and select the empty cell that your want to validate the data for.
    Click the Data tab and go to the Data Tools group. Inside the data tools group, click on the dropdown arrow button beside the data validation. From the dropdown list of options displayed click on Data Validation
    • data-validation
  • Step 2 - The Data Validation dialog box will be displayed.
    • data-validation
  • Step 3 - Inside the data validation dialog box, in the Settings tab, enter the data validation criteria of your choice. (In my own case: I want the data to be a whole number between 1 and 10)
    • data-validation
  • Step 4 - Inside the data validation dialog box, in the Input Message tab, choose whether to show a message when the cell is selected, if yes then enter the title of the message and the message itself that you want to be shown when the cell is selected.
    • data-validation
  • Step 5 - Inside the data validation dialog box, in the Error Alert tab, choose whether to show an alert when a wrong value is entered in the cell, if yes then enter the alert style, title of the alert and the alert message to be shown.
    After this last tab, you can click on the Ok button to save and go to your worksheet.
    • data-validation
  • Step 6 - Now when you click on the validated cell, the input message will be displayed as shown in the image below.
    • data-validation
  • Step 7 - And when you enter a wrong value in the validated cell the alert message will be displayed
    • data-validation
note
NOTE:

Only the selected cell that is validated will be affected, if you click any other cell or enter the wrong value to another cell that is note validate you want see any input message or alert message.

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