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Excel - Find and Replace

MICROSOFT EXCEL

MODULE ONE

Prerequisite Introduction to Microsoft Excel Getting Started MS Excel Environment Title Bar Quick Access Toolbar Search Account Name Buttons Menu Tab Ribbons Dialog Box Launcher Name Box Insert Function Formula Bar Worksheet Area Worksheet Navigation Creating New Sheet Status Bar Worksheet View Format Zoom Slider MS Excel File Tab Entering Data Saving Your Workbook Opening Saved Workbook Copy, Delete and Hiding Sheet Closing Entire Workbook

MODULE TWO

Cells, Rows and Columns Resizing Rows and Columns Inserting Data Select, Delete and Move Data Copy, Paste and Cut Find and Replace Checking Spellings Inserting TextBox Inserting Symbols Inserting Special Characters Zooming Undoing and Redoing Changes

MODULE THREE

Mini Toolbar Setting Fonts Text Decoration Setting Text Case Text Alignments Text Orientation Increase and Decrease Indentation Wraping Text Merging Cells Cells Borders Cells Shades Copy Formatting Insert and Delete Worksheet Format Worksheet, Cells, Rows and Columns

MODULE FOUR

Insert Tables Insert Pictures Insert Shapes and Smart Art Insert Screenshots Insert Icons Insert 3D-Models Using Add-ins Insert Charts 3D Maps Creating Sparklines Insert WordArt

MODULE FIVE

Addition Subtraction Multiplication Division Using Formulas Using Functions Quick Functions

MODULE SIX

Fill Handling Sorting Filtering References (Relative and Absolute) Conditional Formatting Applying Styles

MODULE SEVEN

Page Themes Page Colors Page Fonts Page Effects Page Header and Footer Page Numbering Page Margins Page Orientation and Size Print Area Page Breaks Setting Background Print Titles Preview and Print Share Workbook Freezing Panes Range Data Validation Excel Templates MS Excel Shortcuts Conclusion

HOW TO

Excel How-To Send Email Separate Text Date and Time Format Macro Thesaurus Insert Comments Password Workbook Count Characters Count Words Add and Remove Hyperlinks Insert PDF in Excel Editing and Formatting Restrictions How to Compare Columns How to Compare Worksheets Add Signature in Worksheet Calculate Age Calculate Mean Calculate Median Calculate Standard Deviation Find the Mode Add and Remove Commas How to Remove Filter Convert Excel to CSV Excel to PDF Excel to Ms-Word Document Excel to Picture Formats Duplicate Rows and Columns Hide and Unhide Rows and Columns Rows and Columns Conversion How to Remove Gridlines Create Graphs Insert Check Box Add and Remove Watermark Logical Operators Logical Functions Text Functions Square Symbol Pi Symbol Selecting Different Columns Creating QR Code Creating Bar Code Insert Bullet Points Generate Random Numbers Combine Two Columns Wrap Text Create Dropdown List

Find and Replace

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FIND

This involves the process of looking for a word in your worksheet.

  • Step 1 - Open the worksheet that you want to search for a particular word from. (In my own case I have list of names, with their gender, complexion and height. But you can use your own worksheet data for this practice)
    • find
  • Step 2 - On the Home tab, go to the Editing group and click on the Find and Select command option. A dropdown list will display, click on the Find option.
    OR to move faster, just press Ctrl + F.
    • find
  • Step 3 - A dialog box will be displayed. Inside the dialog box, type in the word that you want to look for in the Find What input field. (In my own case I want to find the word tall in the worksheet, but you can type in word you wan to find there in your own worksheet)
    • find

    There are four buttons afterwards which are the Options, Find All, Find Next and Close.

    find

    To narrow down your search and specify where to search from, you can click on the Options button which will display other search filter options for you enable. Here you can set which where to search from (workbook or worksheet), whether to search by rows or columns, where to look in (formulas, values, comments) and also set whether to match case or match entire cell contents while looking for the word.

    find
  • Step 4 - Click on the Find All button. This will display result of list of all the places in your workbook that word is located. You can click on the listed place on excel will take you to that place in your worksheet inside your workbook
    • find

    Clicking on the Find Next button takes you the place where the word occurs in your workbook. And if you click it again, it takes you to the next occurrence of that word in your workbook.

    find
  • Step 5 - Once you are done, click on the Close button to close the dialog box.
    • find

REPLACE

This involves the process removing a word inside the worksheet and replacing it with another word.

  • Step 1 - Open the worksheet that you want to search for a particular word from.
    • replace
  • Step 2 - On the Home tab, go to the Editing group and click on the Find and Select command option. A dropdown list will display, click on the Replace option.
    OR to move faster, just press Ctrl + H.
    • replace
  • Step 3 - A dialog box will be displayed. type in the word that you want to find inside the Find what input field, and type in the word that you want to replace it with in the Replace input field.
    • replace

    To narrow down your search and specify where to search from, you can click on the Options button which will display other search filter options for you enable. Here you can set which where to search from (workbook or worksheet), whether to search by rows or columns, where to look in (formulas, values, comments) and also set whether to match case or match entire cell contents while looking for the word.

    replace
  • Step 4 - You have another three major buttons to focus on here that you can use.
    Replace - This will replace only one occurrence of the selected found word in the worksheet
    Replace All - This will replace all the occurrence of the word in the worksheet.
    Find Next - This will take you to the next occurrence of the found word in the worksheet.
    • replace
  • Step 5 -After you have replaced the word using either Replace All or Replace button, the word will be successfully replaced and a dialog box will displayed showing you the details regarding the replacement you made.
    • replace
  • Step 6 - Click Ok of the dialog box, then in the find and replace dialog box, click on the Close button to close the dialog box. DONE!
    • replace
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