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Excel - How To Set Editing and Formatting Restrictions

MICROSOFT EXCEL

MODULE ONE

Prerequisite Introduction to Microsoft Excel Getting Started MS Excel Environment Title Bar Quick Access Toolbar Search Account Name Buttons Menu Tab Ribbons Dialog Box Launcher Name Box Insert Function Formula Bar Worksheet Area Worksheet Navigation Creating New Sheet Status Bar Worksheet View Format Zoom Slider MS Excel File Tab Entering Data Saving Your Workbook Opening Saved Workbook Copy, Delete and Hiding Sheet Closing Entire Workbook

MODULE TWO

Cells, Rows and Columns Resizing Rows and Columns Inserting Data Select, Delete and Move Data Copy, Paste and Cut Find and Replace Checking Spellings Inserting TextBox Inserting Symbols Inserting Special Characters Zooming Undoing and Redoing Changes

MODULE THREE

Mini Toolbar Setting Fonts Text Decoration Setting Text Case Text Alignments Text Orientation Increase and Decrease Indentation Wraping Text Merging Cells Cells Borders Cells Shades Copy Formatting Insert and Delete Worksheet Format Worksheet, Cells, Rows and Columns

MODULE FOUR

Insert Tables Insert Pictures Insert Shapes and Smart Art Insert Screenshots Insert Icons Insert 3D-Models Using Add-ins Insert Charts 3D Maps Creating Sparklines Insert WordArt

MODULE FIVE

Addition Subtraction Multiplication Division Using Formulas Using Functions Quick Functions

MODULE SIX

Fill Handling Sorting Filtering References (Relative and Absolute) Conditional Formatting Applying Styles

MODULE SEVEN

Page Themes Page Colors Page Fonts Page Effects Page Header and Footer Page Numbering Page Margins Page Orientation and Size Print Area Page Breaks Setting Background Print Titles Preview and Print Share Workbook Freezing Panes Range Data Validation Excel Templates MS Excel Shortcuts Conclusion

HOW TO

Excel How-To Send Email Separate Text Date and Time Format Macro Thesaurus Insert Comments Password Workbook Count Characters Count Words Add and Remove Hyperlinks Insert PDF in Excel Editing and Formatting Restrictions How to Compare Columns How to Compare Worksheets Add Signature in Worksheet Calculate Age Calculate Mean Calculate Median Calculate Standard Deviation Find the Mode Add and Remove Commas How to Remove Filter Convert Excel to CSV Excel to PDF Excel to Ms-Word Document Excel to Picture Formats Duplicate Rows and Columns Hide and Unhide Rows and Columns Rows and Columns Conversion How to Remove Gridlines Create Graphs Insert Check Box Add and Remove Watermark Logical Operators Logical Functions Text Functions Square Symbol Pi Symbol Selecting Different Columns Creating QR Code Creating Bar Code Insert Bullet Points Generate Random Numbers Combine Two Columns Wrap Text Create Dropdown List

How To Set Editing and Formatting Restrictions

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Most times when we create a document that people need to go through and give their feedback, it is good we set editing and formatting restrictions in order for people not to mistakenly or purposely edit or format our document.
In this tutorial, I will be showing you step-by-step how to restrict editing and formatting in your excel worksheet.

  • SETTING EDITING AND FORMATTING RESTRICTIONS
  • Step 1 - Open the worksheet that you want to set editing and formatting restriction for. In my own case, I will be using the document below for this tutorial. You can use any excel document for this practice.
    • editing-and-formatting-restrictions
    note
    NOTE:

    You can always use your own simple excel worksheet and an existing worksheet for practice like this so as to immediately follow up and speed up learning process.

  • Step 2 - Click on the File which will open the home window. In the home window, click the Info option to open the info page section as shown in the image below.
    • editing-and-formatting-restrictions
  • Step 3 - Click on the Protect Workbook option. From the list options displayed click Protect Current Sheet
    • editing-and-formatting-restrictions
  • Step 4 - The Protect Sheet dialog box will be displayed.
    • editing-and-formatting-restrictions
  • Step 5 - Now, in this dialog box, type in your password and mark the actions that users can perform (in this case we want users to only select locked and unlocked cell only). Then click the OK button.
    • editing-and-formatting-restrictions
  • Step 6 - Next, the confirm password dialog box will be displayed. Type in your password again to confirm, taking note that if you forget the password, it can't be recovered. Then click the OK button.
    • editing-and-formatting-restrictions
  • Step 7 - Now, if you try editing or formatting the worksheet, a dialog box will display telling you that the cell you are trying to edit is protected and the only way to edit or format it is to unprotect the sheet.
    • editing-and-formatting-restrictions
tips
TIP:

Always make sure the passwords you are using to protect your worksheet is know by you and someone else in case you forget. Or as advised you can write or keep the password some place safe in your computer system or other places in your house.

  • REMOVING EDITING AND FORMATTING RESTRICTIONS
  • Step 1 - Open the worksheet that you want to remove its editing and formatting restrictions.
    • removing-editing-and-formatting-restrictions
  • Step 2 - Click on the File which will open the home window. In the home window, click the Info option to open the info page section as shown in the image below.
    • removing-editing-and-formatting-restrictions
    note
    NOTE:

    To jump Step 3, simply click on the Unprotect link at the bottom right corner of the Protect Workbook tile option.

  • Step 3 - Click on the Protect Workbook option. From the list of options displayed click Protect Current Sheet.
    • removing-editing-and-formatting-restrictions
  • Step 4 - Now the Unprotect dialog box will be displayed. Type in your password and click on the OK button.
    • removing-editing-and-formatting-restrictions
  • Step 5 - The worksheet will now be unprotected and its editing and formatting restrictions removed. You can try editing the worksheet data and see.
    • removing-editing-and-formatting-restrictions
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