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Excel - Insert Shapes and SmartArts

MICROSOFT EXCEL

MODULE ONE

Prerequisite Introduction to Microsoft Excel Getting Started MS Excel Environment Title Bar Quick Access Toolbar Search Account Name Buttons Menu Tab Ribbons Dialog Box Launcher Name Box Insert Function Formula Bar Worksheet Area Worksheet Navigation Creating New Sheet Status Bar Worksheet View Format Zoom Slider MS Excel File Tab Entering Data Saving Your Workbook Opening Saved Workbook Copy, Delete and Hiding Sheet Closing Entire Workbook

MODULE TWO

Cells, Rows and Columns Resizing Rows and Columns Inserting Data Select, Delete and Move Data Copy, Paste and Cut Find and Replace Checking Spellings Inserting TextBox Inserting Symbols Inserting Special Characters Zooming Undoing and Redoing Changes

MODULE THREE

Mini Toolbar Setting Fonts Text Decoration Setting Text Case Text Alignments Text Orientation Increase and Decrease Indentation Wraping Text Merging Cells Cells Borders Cells Shades Copy Formatting Insert and Delete Worksheet Format Worksheet, Cells, Rows and Columns

MODULE FOUR

Insert Tables Insert Pictures Insert Shapes and Smart Art Insert Screenshots Insert Icons Insert 3D-Models Using Add-ins Insert Charts 3D Maps Creating Sparklines Insert WordArt

MODULE FIVE

Addition Subtraction Multiplication Division Using Formulas Using Functions Quick Functions

MODULE SIX

Fill Handling Sorting Filtering References (Relative and Absolute) Conditional Formatting Applying Styles

MODULE SEVEN

Page Themes Page Colors Page Fonts Page Effects Page Header and Footer Page Numbering Page Margins Page Orientation and Size Print Area Page Breaks Setting Background Print Titles Preview and Print Share Workbook Freezing Panes Range Data Validation Excel Templates MS Excel Shortcuts Conclusion

HOW TO

Excel How-To Send Email Separate Text Date and Time Format Macro Thesaurus Insert Comments Password Workbook Count Characters Count Words Add and Remove Hyperlinks Insert PDF in Excel Editing and Formatting Restrictions How to Compare Columns How to Compare Worksheets Add Signature in Worksheet Calculate Age Calculate Mean Calculate Median Calculate Standard Deviation Find the Mode Add and Remove Commas How to Remove Filter Convert Excel to CSV Excel to PDF Excel to Ms-Word Document Excel to Picture Formats Duplicate Rows and Columns Hide and Unhide Rows and Columns Rows and Columns Conversion How to Remove Gridlines Create Graphs Insert Check Box Add and Remove Watermark Logical Operators Logical Functions Text Functions Square Symbol Pi Symbol Selecting Different Columns Creating QR Code Creating Bar Code Insert Bullet Points Generate Random Numbers Combine Two Columns Wrap Text Create Dropdown List

Insert Shapes and SmartArts

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Shapes and smart art are most times used in data presentation for clear explanation. In this tutorial, I will be showing you how to insert shapes and smart art into a worksheet in Excel.

  • INSERTING SHAPES
  • Step 1 - Open the worksheet that you want to insert the picture in your worksheet.
  • Step 2 - Click on the Insert tab, go the Illustrations group and click on the Illustrations option. This will display the full illustrations group of commands. From the illustration group of commands click the Shapes option.
    • insert-shapes
  • Step 3 - From the options displayed, click on the shape that you want to insert (notice your mouse pointer will change to plus sign (+) after clicking on the shape)
  • Step 4 - Move your mouse pointer to the place in your worksheet that you want to insert the shape, then hold the click button and draw the shape to your desired size and release the click button.
    • insert-shapes
  • Step 5 - The shape will be successfully inserted.
    • insert-shapes
    tips
    TIP:

    To insert a perfect shape with distorting its widths or height. hold down the Shift key on your keyboard, while drawing the shape.

  • FORMATTING INSERTED SHAPES
  • Step 1 - Click on the shape you want to format.
  • Step 2 - In the menu tab, the Shape Format tab will be selected. This displays different groups of related commands for you to use and format the shape.
    • formatting-inserted-shapes
    note
    NOTE:

    When you insert a shape, the Format Shape tab will automatically show in the menu tab and display its ribbon

  • Step 2 (Alternate formatting) - Right click on the shape you want to format, from the dropdown list, move to Format Picture and click on it, (This will open the Format Shape pane, from the right side of your excel workbook) then select the options you want to use and start formatting the shape.
    • formatting-inserted-shapes
  • INSERTING SMART ART
  • Step 1 - Go to the worksheet that you want to insert the SmartArt.
  • Step 2 - Click on the Insert tab, go the Illustrations group and click on the Illustrations option. This will display the full illustrations group of commands. Click on the SmartArt option. (This will bring out the Smart Art Graphic dialog box)
    • insert-smart-art
  • Step 3 - From the dialog box, in the first column click on the category of smart art you want to see.
    On the second column click on the smart art graphic you want to use. The third column shows the preview of the smart art graphic you are about to insert.
    Click the Okay button to insert the smart art.
    • insert-smart-art
  • Step 4 - Your smart art graphic will be successfully inserted.
    • insert-smart-art
  • FORMATTING SMART ART
  • Step 1 - Click on the smart art you want to format.
  • Step 2 - In the menu tab, the Smart Art Design tab will be selected. This displays different groups of related commands for you to use and format the smart art.
    • insert-shapes-and-smart-art
    note
    NOTE:

    When you insert a SmartArt, the SmartArt Design tab will automatically show in the menu tab and display its ribbon

  • Step 2 (Alternate tab) - In the menu tab, click on the Format tab, which will bring out different groups of related commands for you to use and format the smart art.
    • formatting-smart-art
  • Step 2 (Alternate formatting) - Right click on the smart art you want to format, from the dropdown list, move to Format Object and click on it, (This will open the Format Shape pane, from the right side of your excel workbook) then select the options you want to use and start formatting.
    • formatting-smart-art
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